Access Fort Wayne Digital Files Policy

Access Fort Wayne Network Attached Storage Device
Records Management Policies and Procedures
Purpose:
The purpose of this project is to create surrogate digital files for playback in the AFW system in order to protect the original tapes in the Access Fort Wayne Library.
Criteria for inclusion on the NAS device:
Unique programs that are of local, cultural, artistic or historical value will be considered for inclusion on the Network Attached Storage Device.
Any tape that is retrieved from the extended tape library in the sub-basement will be automatically encoded and stored on the NAS.
Any program that has been chosen for archival preservation will be included on the (NAS).
Appraisal of recent programs (within the last 2 years) for digitization and Network Attached Storage (NAS) will be made by primarily by the Program Director with advice from Access Fort Wayne Staff.
Naming convention of the files stored on the NAS:
All files collected on the NAS will be named using the unique identifier number created by the Access Fort Wayne database.
Programs that are episodes of series will be encoded and stored using the above criteria.

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